A workspace can make a task easier to begin when the necessary materials are visible and unrelated demands have somewhere else to wait. Start with one recurring job rather than redesigning the entire room.
Identify what you reach for, what you repeatedly search for and what draws your attention away. Put the required file, reference and capture note where the task actually happens. Keep private material appropriately protected.
Trial the arrangement
For a fictional report review, keep the source period, exception list and approval question together. Move unrelated reference folders out of the immediate working view without deleting useful records.
Attempt the task and notice the remaining interruptions. A missing input may be the obstacle, rather than the physical arrangement. Fix the problem the observation supports.
Leave the workspace in a usable state when you finish. Save work, identify temporary notes and provide a place for the next action. The aim is a helpful environment you can maintain. An arrangement that requires constant tidying before any work can begin has become another task competing for the attention it was intended to support.